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The role involves end-to-end procurement and supply chain operations across (ERCO/CDO), covering foreign and local purchasing, MDM, import clearance, petty cash, logistics, supplier evaluation, and contract management. Responsibilities span categories like CAPEX, MRO, services, and maintenance for areas such as refinery, production, warehouse, and administration. The position requires coordination with central procurement (CP), legal, finance, logistics, and warehouse teams, ensuring timely sourcing, documentation, payments, and compliance, while also managing supplier relationships, system updates, and team supervision.
Manage end-to-end procurement for spares, services, CAPEX, MRO, and general requirements, including RFQ preparation, technical/commercial evaluations, negotiations, and purchase order execution.
Handle annual maintenance and service contracts by defining scope with technical teams, managing supplier visits, evaluating proposals, drafting legal contracts, and ensuring insurance and compliance.
Liaise with Central Procurement for shared scope activities—supporting negotiations, processing BPAs, managing legal and financial documentation (LC, ABG, PBG), and ensuring timely ordering and logistics.
Coordinate import clearance and documentation by managing draft approvals, collecting supplier documents, generating OTM requests, supporting customs clearance, and arranging unloading resources.
Administer petty cash for import duties, courier payments, VAT, and related expenses. Ensure compliance with internal reimbursement procedures.
Conduct quarterly supplier evaluations and ratings, document feedback, and engage in review discussions with vendors and CP teams to drive improvements.
Oversee the Procure-to-Pay (P2P) cycle by resolving payment issues with Finance/SSC, updating accrual sheets, obtaining approvals for advances, and ensuring PO compliance.
Manage logistics for equipment sent for service/repair by arranging gate passes, transport, and payment facilitation through petty cash.
Maintain supplier master data by coordinating with MDM stewards for updates, performing urgent account creation, and driving rationalization of supplier base.
Monitor open purchase orders, share tracking sheets with users and suppliers, handle customer/supplier creation forms, and coordinate gate pass NOCs.
Support and guide team members, address procurement-related queries, and ensure financial approvals for closed orders in the system.
3-5 Years of functional experience in reputed Companies, in the relevant Industry/Sector.
Commensurate Technical or functional qualification with a Management Degree/Post Graduate Diploma in Business Administration with specialization in Materials Management/ SCM/Operations/Packaging Management from a reputed Business School.
