Vendor Management and Relationship Building

• Identify, evaluate, and onboard vendors capable of meeting material and service requirements.
• Negotiate favourable terms, pricing, and agreements with vendors. Administer contracts efficiently and ensure adherence to terms.
• Regularly assess vendor performance and nurture relationships for improved services and collaborations.
• Keep updated records of vendor details, agreements, and contact information for effective communication and reference.
• Engage in meetings, exhibitions, and conferences to stay updated on market standards, trends, and product offerings.
• Manage procurement activities for the assigned categories, ensuring cost-effective and timely delivery of goods and services.
• Develop and maintain strong supplier relationships and negotiate favourable terms.
• Monitor and manage vendor performance, ensuring compliance with contractual agreements, delivery timelines, and quality standards.

Procurement Operations and Documentation

• Create and issue accurate purchase orders, ensuring all necessary details are included and communicated to suppliers.
• Monitor orders and track deliveries to ensure timely receipt of materials or services.
• Oversee product quality upon delivery, ensuring adherence to specified standards and requirements.
• Manage the submission of invoices and diligently follow up on payments, ensuring timely settlements.
• Maintain organized records of purchase reports, PO documents, and necessary procurement-related files.
• Assist in the development and implementation of procurement policies and best practices.
• Ensure compliance with legal and statutory requirements in procurement activities.

Reporting and Analysis

• Generate monthly sales reports for consignment products and maintain Stock on Hand (SOH) reports for inventory control.
• Analyze procurement data, create comparative charts, and provide insights for decision-making and strategy formulation.
• Analyze data to identify trends, opportunities, and areas for improvement, contributing to strategic decision-making at the management level.

ERP Management and Coordination

• Input necessary product details, including category, code, translations, and pricing into the ERP system.
• Collaborate with the finance team for year-end auditing, ensuring compliance and accuracy of procurement records.
• Conduct training sessions for operations teams on procurement-related activities and ensure smooth execution in centres.
• Utilize ERP systems and advanced Excel to track procurement activities, analyse spending data, and prepare reports for management.

Special Projects and Internal Coordination

• Follow up on vendor onboarding documents and requirements, ensuring timely completion and compliance.
• Supervise internal transfers of products and maintain accurate records for accountability.
• Coordinate with vendors for product returns or replacements, ensuring adherence to policies and timely resolutions.
• Collaborate with internal stakeholders (Projects, Operations, Finance, HR etc.) to ensure seamless procurement processes in alignment with company objectives.