Administration & Secretarial Jobs in Saudi Arabia

Roles & Responsibilities Manage the Transportation Logistics of Al-Futtaim Engineering & Technologies including planning, coordinating and maintaining an economical and efficient transportation fleet, as well as managing the purchase/sale/lease of vehicles; RTA coordination and managing AFE Office Drivers. Desired Candidate Profile Purchase/Sale of Vehicles: · Verify Vehicle Allocation form received from the Business to ensure purchase of new vehicle is as per Policy and required approvals have been obtained · Coordinate with Intra-Companies for purchase of vehicle · Monitor mileage and repair costs to provide justification for sale of vehicle · Coordinate with Intra-Company for sale of vehicle and necessary documentation · Coordinate Asset creation and Asset deletion with SSF · Ensure Spare keys are recorded and properly stored when vehicle is purchased · Ensure Vehicle Master List is updated on purchase and sale of vehicle Repairs & Maintenance · Maintain up to date records of repairs and maintenance for each vehicle · Negotiate best rates for quality repair, maintenance and quick service · Manage and schedule routine oil service for all vehicles · Thoroughly check Vehicles after repair or maintenance to ensure genuine parts have been used and billed accordingly · Monitor the tyre and battery change as per usage/mileage and RTA guidelines RTA, Fuel Accounts and Insurance · Ensure on-time vehicle registrations for new and renewals · Coordinate with Intra-company for on-time new and renewal of Insurance for all vehicles · Monitor account for payment of Traffic Fines; Registrations; and top-up when required · Issue Parking cards to company vehicles and others based on the Policy · Issue of fuel cards to company vehicles; monitor Fuel consumption; a. Prepare monthly report and highlight excessive usage to Businesses. Lease/Rental Vehicles: · Ensure required approvals have been obtained by the Business for lease of vehicle as per the Policy · Coordinate with Hertz and other Vendors for Lease of vehicles depending on type of vehicle · Notify SSF and Driver of any Traffic violations and vehicle damage charges that are being charged-back to the employee Others · Attend to major accident cases, coordinate with the Police for the Accident Report, arrange Recovery Vehicle, prepare insurance reports and send vehicle for repair. · Ensure GPS device is installed on all company vehicles and reports are printed as and when required Coordination of Admin Drivers & Staff Transportation · Manage transportation requirements for all employees living in the Camps – to and from the office; trainings; medicals; airport pick-up and drop-off · Coordinate and monitor the Admin Driver’s schedules to ensure work is completed on time and overtime is controlled Minimum Qualifications: · Degree · MS Office Word and Excel Minimum Experience: · At least 5 years’ experience managing transportation logistics Job-Specific Skills: Ability to work under pressure with maximum efficiency Self-motivated · Strong verbal and written communication skills · Organised and systematic · Attention to detail · Good negotiation skills

Roles & Responsibilities We are hiring for Management Secretary!!! Job Title: Senior Executive Assistant to Boards of Directors Location: Riyadh, Saudi Arabia Female Candidate Only Nationality- Indian As a Senior Executive Assistant to the Boards of Directors, you will play a pivotal role in supporting the executive leadership and board members of our organization. This role requires a highly organized, discreet, and proactive professional who can manage complex calendars, facilitate communication, and ensure the smooth functioning of board meetings. You will serve as a vital link between the executive leadership and the board, helping to drive the organization's success. Key Responsibilities: Calendar and Meeting Management: Coordinate and manage the schedules of board members, including arranging meetings, conferences, and travel itineraries. Ensure timely and accurate distribution of meeting agendas, minutes, and supporting materials. Communication and Liaison: Act as the primary point of contact between board members, senior executives, and external stakeholders. Prepare and distribute official communications, reports, and correspondence on behalf of the board. Documentation and Records Management: Maintain and organize confidential board documents and records, ensuring they are easily accessible and up to date. Preparation and distribution of board meeting materials, reports, Contract Drafting and presentations. Logistical Support: Arrange logistics for board meetings, including venue booking, catering, technology setup, and transportation as needed. Attend board meetings to provide administrative support, record minutes, and track action items. Board Governance Compliance: Assist in ensuring that the organization complies with all legal and regulatory requirements related to board governance. Support the organization in maintaining a strong corporate governance framework. Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion and professionalism. Maintain a high level of confidentiality in all interactions. Strategic Support: Collaborate with senior executives and the board to help execute strategic initiatives and special projects. Conduct research and analysis to support decision-making processes. Minimum 5+years of experience as an EA to C-Suite level.

Roles & ResponsibilitiesOverseeing, administering and evaluating office and business processes.Determining and outlining office and business process improvements.Coordinating business process improvement strategies with internal stakeholders.Overseeing all aspects related to the implementation stages of business process improvement initiatives.Analyzing and monitoring implemented changes to business processes and making adjustments as needed.Guiding and supervising personnel who were assigned specific tasks.Performing ongoing analyses on business processes related to productivity, quality, costs, and time management.Presenting progress reports and integrating feedback.Revising and updating office and business procedures and policies.Desired Candidate ProfileBachelor's degree in business management, project management, or in a related field.At least two years' experience in business process management in a related industry.Proficiency in business management software.Leadership, collaboration, and communication skills.Recordkeeping, time management, and organizational skills.Analytical and problem-solving skills. Other Employment Details: HRA 25 % or provided by the company.Transportation - Company Car provided.One year contract.Vacation - 21 calendar days after 12 months.A+ Medical Insurance.Working Hours - 48 hours per week / 5 days a week.Employment Status - Single/Bachelor

Roles & ResponsibilitiesManagement Secretary to Boards of Directors Preparing contracts, legal drafts etc. Fixing appointments, travel arrangements etc. Coordinating with all company partners. Format information for internal and external communication – Contracts drafts, emails, presentations, reports Minutes of meetings Preparing PPT presentations. Experience as Business Development Executive.   Desired Candidate ProfileGood communication skills Multi tasking Good in Excel, PPT, word etc.Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g. e-calendars and copy machines) Excellent verbal and written communications skills Age - Up to - 50 years