Job Summary:

The Administrative Assistant will support the sales team in day-to-day operations related to wood flooring products. This role involves preparing sales documentation, coordinating with suppliers and clients, and ensuring smooth internal processes to enhance the efficiency of the sales team.

Sales Support:

Assist the sales team in preparing quotations, sales orders.

Coordinate with the warehouse/logistics team for product availability and deliveries.

Track and follow up on customer inquiries, samples, and order status.

Respond to customer emails and calls related to product availability, pricing, and delivery

Schedule client meetings or showroom visits and maintain customer contact lists

Provide after-sales support and follow-up when required

Maintain accurate records of client transactions and project details

Ensure all documents (catalogues, price lists, samples) are up-to-date

Monitor stock levels and coordinate with procurement for reordering

Assist in updating the product database with new arrivals or discontinued items

Manage office supplies related to the sales department

Support in organizing marketing materials and events (e.g., trade shows or showroom setups)

Maintain proper filing of physical and digital documents.

Skills and Qualifications:

Experience in administrative or sales support roles (preferably in construction or interior materials)

Familiarity with wood flooring products is a plus ( Fresher also accepted)

Proficient in Microsoft Office (especially Excel and Outlook)

Good communication and coordination skills

Strong organizational and multitasking ability

Attention to detail and accuracy in documentation