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Executive Assistant

Ichor Global DMCC

Job Type

Full-time

Work Type

On-Site

Location

Dubai, UAE

Experience

5 - 10 years

Job Title: Executive Assistant

Geographical Scope: Back Office (Dubai, Myanmar, Thailand)

Department: Family Office

Reports to: CEO


Key Relationships:

Internal: Stakeholders , Family office team members
External: Service Providers


Job Function:

  • Provide high-level administrative support to the principal(s) of the family office and the ability to manage
  • complex schedules and multiple priorities in a fast-paced environment.
  • Responsible for handling confidential matters and assisting with various personal and professional tasks as required by the family office.
  • Flexibility to travel when required and work outside of regular business hours.

Key Responsibilities:

  • Maintain confidentiality and discretion in managing sensitive personal and business information.
  • Provide comprehensive administrative and personal support to the primary stakeholders and their immediate family, relatives, and business partners.
  • Organize and coordinate all travel arrangements, including private jet bookings, luxury transportation, accommodation, and itineraries.
  • Manage all travel logistics and business trips for stakeholders.
  • Manage complex calendars for the stakeholders, scheduling meetings, appointments, and events.
  • Coordinate travel schedules to ensure minimal overlap and maximum efficiency.
  • Liaise with luxury service providers, venues, and suppliers to meet the family’s needs for personal and business events.
  • Prepare and organize documents, presentations, and reports for meetings with family members, business partners, and other stakeholders.
  • Efficiently manage the CEO's email inbox, prioritize urgent messages, filter and organize emails, and draft timely
    responses when needed.
  • Perform ad-hoc tasks and projects as requested by the stakeholders.

Experience:

  • Proven experience as an Executive Assistant or Personal Assistant, ideally in a high-net-worth environment or with luxury service providers.
  • Previous experience in managing luxury services such as private jets, luxury travel, and exclusive events.

Skills:

  • Strong knowledge of calendar management tools, office software (Microsoft Office, etc.), and virtual communication platforms
  • Ability to maintain confidentiality and manage sensitive information with discretion.
  • Excellent communication skills, both written and verbal, with the ability to liaise with high-level individuals.
  • Strong organizational skills, with the ability to manage multiple tasks and priorities in a fast-paced
    environment.
  • Ability to work independently and as part of a team, with flexibility and adaptability to meet stakeholders’ needs.