Reports and Data Management

• Ensure that accurate information is provided to the Senior Admin Assistant to meet reporting deadlines.
• Maintain data in the system for easy access to information as required.
• Maintain and update information relating to staff in the store.
• Provide accurate reports to Admin Management to enable commercial decisions.

Liaison and Communication

• Liaise with the Regional Operations and HR Office.
• Help arrange induction training for new staff on procedures.
• Work closely with the regional office Finance department to understand their requirements.

Stock Control and Operations

• Support the Admin Department Manager / Team in conducting routine stock accuracy checks.
• Verify all bills from suppliers/contractors, get them approved by the Store Manager, and process with the Regional Office Accounts Team.
• Follow-up with suppliers for outstanding invoices and settle outstanding payments.
• Ensure the accuracy of stock received from the warehouse is accounted in the system.
• Conduct periodic stock accuracy checks with the commercial team.

Cash Office Responsibilities

• Daily reconciliation of store takings and reports.
• Banking and foreign exchange operations.
• Manage store petty cash and daily tallying of the safe fund.
• Credit card reconciliation.

Additional Responsibilities

• Ordering of stationary for the Store/Admin Team.
• Daily stock-related adjustments and booking new stock receipts, store to store transfers, and RTWs (Return to Warehouse) in the system.