Job Type
Full-time
Work Type
On-Site
Location
Dubai, UAE
Experience
7 - 8 years
- Assist the Operations Manager in coordinating and communicating with clients, project managers, and other stakeholders.
- Manage workers' timesheets and leave schedules, ensuring accurate and timely processing.
- Review project contracts, identify operational risks, and discuss findings with the Operations Manager.
- Prepare and submit required documents to authorities, managing related approval fees and security deposits.
- Track payments receivable from clients, maintaining accurate records with the assistance of the Accounts Department.
- File and organize all project documentation, correspondence, layouts, and contracts.
- Allocate, schedule, and transfer manpower based on project requirements in coordination with project managers, site engineers, and foremen.
- Follow up on 'Appreciation Letter' requests after project completion.
- Track sample material approvals, coordinate with the Purchase Department, and send samples to clients for approval, ensuring all relevant parties are informed.
- Document and archive complete job order files.
- Prepare weekly project reports for internal management meetings.
- Arrange car insurance based on project requirements.
- Prepare weekly progress reports comparing actual progress against planned progress.
- Continuously update as-built programs, maintaining records of actual resources used.
- Identify program implications associated with client variations.
- Prepare executive management reports on a monthly basis.