1. Executive Support & Calendar Management

-Schedule Management: Maintain and organize the executive's complex calendar, including scheduling internal and external meetings, appointments, and travel itineraries, resolving conflicts promptly.

-Meeting Preparation: Prepare agendas, collate necessary documentation, and ensure all materials are printed and organized prior to meetings. Attend meetings, take accurate minutes, and track follow-up action items.

-Travel Coordination: Arrange comprehensive domestic and international travel logistics, including flights, accommodation, visa requirements, and ground transportation.

2. Communication & Information Management

-Correspondence Handling: Manage incoming and outgoing correspondence (emails, letters, phone calls), acting as the professional filter and liaison between the executive and internal/external stakeholders.

-Documentation: Draft, proofread, and format professional documents, presentations, reports, and internal memos with a high degree of accuracy and confidentiality.

-Filing & Archiving: Establish and maintain robust digital and physical filing systems for critical documents, ensuring rapid retrieval and adherence to confidentiality protocols.

3. Administrative & Project Support (Civil/Technical Focus)

-Administrative Experience: Utilize prior experience in an administrative role to manage office operations, coordinating with various departments (HR, Finance, IT) as required.

-Civil/Technical Documentation: Assist in organizing, tracking, and maintaining project-related documents, drawings, permits, or technical reports, ensuring version control and compliance.

-Liaison: Coordinate administrative tasks related to ongoing civil or construction projects, serving as a point of contact for external partners or contractors on logistical matters.