Responsibility:

· Follow and adhere to the Procurement Procedures & Policies of the Company

· Spearheaded Cost Estimation, Contract Negotiation, Procurement planning, Vendor selection / finalization and align vendor database as per Client’s AVL

· Ensured timely issuance of all RFQ/Enquiry and related technical/commercial offers to Project Approved Vendors.

· Administer Internal team for Timely PO Placement and monitor the Pre-Order activities are aligned with Internal Stakeholders

· Review the Issuance of Purchase Orders as per Planning schedule and ensure the utilized cost is within the approved budget

· Verify Commercial Bid Evaluation and propose the selected vendor to Management based on the past records, pricing and other facts that meets the project requirements

· Align the Internal Team to conduct the Techno- Commercial meeting with Internal Stakeholders & Vendors prior to the Commercial Negotiation.

· Verify and approve Contract Agreement; Letter of Intent/ Purchase Order.

· Preparation of negotiation strategies and procurement negotiations as appropriate

· Undertake ownership and confidently handled complex/difficult negotiations that regularly led to notable cost savings

· Accountable for reviewing and approving suppliers requests for payment with respect to vendors, ensuring all obligations are met before payment.

· Ensure all Contract and Purchase Order close-out is undertaken in a timely manner, including the resolution of claims as and when required

· Ensure the use of ERP software for Procurement transactions

· Provide expert advise on specifications and actively takes the lead negotiating high value contracts

· Play a key role in the leadership of cross-functional procurement team members

· Monitor the Overall Project Status and take proactive decision if any packages slips beyond the agreed timeline

· Conduct regular training to Internal team for the benefit of project performance.

· Guide Internal Procurement Team to take decision enabling them to work independently without any assistance but under the supervision.

· Evaluate status of project deliverables / subcontract activities and present the details to the End user.

· Maintain records all Bank Guarantees received from Suppliers

· Present the Overall Procurement to Senior Management during the Weekly/ Monthly and Quarterly Meetings

· Responsible to Manage the client Independently related to Procurement.

· Monitor the Complete Post Order activities with Internal Teams

· Prepare Project Close out Prepare upon completion of Project

· Attend Meetings / Workshops / Audits / Supplier Visits as and when necessary

· Work in conjunction with Company’s legal team to make sure Contracts and terms are favorable to Project Needs

· Maintain Vendor Database / Price Database / Inventory database as per Company Policy

Accountability:

1. Identification & Selection of Suppliers

2. Contract Negotiation

3. Develop & Implement - Field Expediting Strategy

Authority:

As per Company’s matrix