1. Greet and welcome visitors, clients2. Answer and direct phone calls3. Manage email and postal correspondence4. Prepare and serve Tea, Coffees for the staff and guests5. Provide general administrative support6. Manage front desk operations and pantry area 7. Maintain cleanliness of the reception, office and pantry area 8. Order food via online, if needed

Oversee daily office operations to ensure efficiency, productivity.Provide administrative support to the management.Maintain inventory of office supplies and place orders as needed.Coordinate staff training, meetings, and other activities.Serve as the first point of contact for visitors and clients.Monitor expenses, and payments.Handle phone calls, emails, and other inquiries. Required Skills and Qualifications:Proven experience as an office manager, administrative assistant, or in another relevant role.Familiarity with office management procedures and basic accounting principles.Strong organizational and multitasking skills.Excellent communication and interpersonal abilities. Proficient in office software (e.g., Microsoft Office Suite).Handle confidential information with discretion.

Should have excellent working knowledge on Visa processing, Mainland and Free zoneSupport with Visa Visa’s, MOFA attestations, Trade License Renewals, Other government transactions.Take full responsibility of all Immigration issues and operations, remaining up to date with any changes to legislationQualifications:Must be fluent in Arabic and have experience in Immigration procedures.Must be able to work on tight deadlines even when under pressureUAE Driving license is mandatory

· Office Management:- Oversee daily office operations ensuring efficiency and organization to create a productive work environment.- Supervise pantry staff and arrange their duty rosters according to workload- Adjust the rosters as needed based on fluctuations in workload, ensuring optimal staffing levels at all times.- Keep a careful watch over who enters the executive room.- Verify identity or purpose of individuals entering the room and maintain a record if necessary· Administrative Support:Provide comprehensive administrative assistance to senior executives and guests.· Client Liaison:Maintain professional communication with clients ensuring a high level of service and confidentiality.· Team Coordination:Work collaboratively with team members to support needs facilitating effective communication and task completion.· Financial Administration:Assist with basic financial tasks such as expense tracking ensuring accuracy and timeliness.· Event Coordination:Assist in organizing internal events including meetings, conferences, and client-related gatherings.