Job Title: Personal Assistant to Director
Job Location: Yas Island, Abu Dhabi, UAE
Working Days: 6 days a week
Experience Required: Minimum 7 years
Language Requirements: Arabic speaker with strong English proficiency

Job Description:

We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative and organizational support to senior executives. The ideal candidate will be a proactive, detail-oriented professional with excellent communication skills, capable of managing multiple tasks efficiently in a fast-paced environment.

Roles and Responsibilities:

1. Administrative Support:Manage and maintain executives’ schedules, appointments, and travel arrangements.
   Prepare and edit correspondence, communications, presentations, and other documents.
   Organize and maintain files, records, and confidential information.
   
2. Communication Management:Act as the primary point of contact between executives and internal/external stakeholders.
   Handle phone calls, emails, and other communications with professionalism and discretion.
   Facilitate effective communication within the organization and with external parties.
   
3. Meeting and Event Coordination:Schedule and coordinate meetings, conferences, and events.
   Prepare agendas, take minutes, and follow up on action items.
   Arrange logistics for meetings, including venue booking, catering, and technical setup.
   
4. Documentation and Reporting:Prepare and distribute reports, presentations, and other materials as required.
   Maintain accurate records and documentation for reference and compliance.
   Assist in the preparation of executive-level reports and presentations.
   
5. Travel and Logistics:Arrange domestic and international travel, including flights, accommodations, and itineraries.
   Ensure all travel arrangements align with executives’ preferences and schedules.
   
6. Project Assistance:Support executives in managing and tracking key projects and initiatives.
   Conduct research and gather data to assist in decision-making processes.
   Coordinate with cross-functional teams to ensure project deadlines are met.
   
7. Confidentiality and Discretion:Handle sensitive information with the utmost confidentiality and professionalism.
   Maintain a high level of discretion in all interactions and tasks.
   
8. Language Proficiency:Communicate fluently in Arabic and English, both written and verbal.
   Translate documents and communications as needed.
   
9. Additional Duties:Perform ad hoc tasks and projects as assigned by executives.
   Anticipate needs and proactively address potential issues.