Manage the receipt, distribution, tracking, and archiving of all project documents, including drawings, material submittals, inspection requests, correspondences, and reports.
Ensure documents are correctly filed and version-controlled, and that obsolete documents are removed as per company procedures.
Maintain an up-to-date log of all incoming and outgoing documents and ensure timely submission to consultants, clients, and authorities.
Coordinate with project teams, consultants, and subcontractors to ensure proper document flow and compliance.
Prepare transmittals, maintain records of submittals and approvals, and generate periodic reports.
Ensure compliance with project document control procedures and ISO standards.
Assist in preparing documents for project handover and final submission.
Manage electronic filing systems and platforms (If applicable).
Coordinate with project teams, planning, QA/QC, and commercial departments.
Collect, review, and consolidate daily/weekly/monthly timesheets for the projects staff.
Track working hours, overtime, leave, and absences in line with company policy, and maintain timesheet records and reports for audit and project cost control purposes.
Support site teams with printing, distributing, and updating drawings and documents as required.
Maintain records of office and project inventory, including stationery, tools, PPE, and equipment.
Track issuance and return of items, ensuring accountability and proper documentation.
Maintain the UpToDate site visitors' logbook for records.
Provide general administrative support to project and head-office teams as required.
Additional responsibilities as assigned by the line manager.
