Role Summary:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to a team of four senior executives. The ideal candidate will handle a variety of administrative, operational, and creative tasks while ensuring seamless daily operations. This role requires exceptional communication skills in English and Arabic, a strong ability to manage multiple responsibilities, and a willingness to learn and adapt.

Key Responsibilities:

Meeting and Schedule Management:

• Coordinate and manage complex calendars, scheduling meetings, appointments, and events.
• Prepare and distribute meeting agendas, take accurate minutes, and track follow-up actions.
• Organize travel arrangements, including flights, accommodations, and itineraries for the executive team.

Administrative Support:

• Handle correspondence, emails, and calls on behalf of the executives, ensuring timely responses.
• Prepare reports, presentations, and other documents using Microsoft Office Suite and Canva.
• Maintain and update CRM systems with accurate client and project information.
• Organize and maintain both physical and digital filing systems.

Communication and Liaison:

• Act as the primary point of contact between the executives and internal/external stakeholders.
• Draft and proofread communications in both English and Arabic, with strong Arabic writing skills being essential.
• Represent the executives professionally and courteously in all interactions.

Project and Task Management:

• Monitor ongoing projects, track deadlines, and ensure timely delivery of key milestones.
• Conduct market research and provide insights to support decision-making.
• Assist in preparing analytics and reports for strategic meetings.

Creative and Operational Tasks:

• Create presentations and materials using Canva.
• Manage expense reporting and budget tracking.
• Stay updated on company policies, tools, and workflows to optimize efficiency.

Confidentiality and Discretion:

• Handle sensitive information with the utmost discretion and professionalism.