We are seeking a highly disciplined, mature, and detail-oriented Senior Executive Administrator to work closely with the principal across personal business matters, family office operations, legal documentation, and legacy-related affairs.
Director & Family Office Administration
- Act as the central administrative anchor for the Director’s personal, business, and family-office matters
- Manage complex calendars, correspondence, document flows, and follow-ups across multiple jurisdictions
- Ensure order, structure, and continuity across parallel initiatives and priorities
- Coordinate meetings, travel, and sensitive engagements on behalf of the Director
Legal & Documentation Coordination, and Compliance
- Draft, review, and manage legal, corporate, and personal documentation
- Coordinate with external law firms, notaries, trustees, banks, auditors, and advisors
- Maintain structured repositories for:
- Corporate records and statutory filings
- Shareholder and SPV documentation
- Trusts, wills, and legacy planning files
- Powers of attorney and authorizations
- Ensure documentation accuracy, version control, and secure access
- Ensure all filings and documentation are accurate, timely, and audit-ready
Family Legacy & Sensitive Matters
- Support legacy, succession, and family governance initiatives
- Handle sensitive personal and family matters with absolute confidentiality and emotional intelligence
- Track deadlines, obligations, and dependencies tied to long-term family interests
Strategic Support & Trusted Right Hand
- Anticipate the Director’s needs, identify gaps, and proactively resolve issues
- Prepare briefing notes, summaries, and decision packs for review
- Act as a trusted gatekeeper and operational extension of the Director
- Exercise sound judgment on information flow, escalation, and access
Company & Office Administration
- Manage office systems, filing, correspondence, and confidential records
- Oversee office supplies, equipment, and vendor coordination
- Handle incoming and outgoing mail and sensitive documents
- Support facility management, maintenance, and workplace security
Human Resources & Financial Coordination
- Assist with employee onboarding and documentation
- Maintain confidential employee records and HR files
- Coordinate training, compliance, and internal processes
- Support administrative finance tasks such as:
- Expense tracking and reimbursements
- Invoice preparation and payment coordination
