1 Executive Support

• Manage the CEO's calendar with precision, balancing competing priorities across internal and external commitments.

• Triage and manage inbound communications, ensuring the CEO's attention is directed where it matters most.

• Anticipate the CEO's needs proactively, flagging upcoming deadlines, conflicts, or gaps before they become issues.

• Draft, review, and refine correspondence, emails, and documents on behalf of the CEO where appropriate.

• Exercise mature, experienced judgment in determining what can be handled independently and what requires the CEO's direct input or approval.

• Plan and coordinate travel end-to-end (itineraries, logistics, scheduling alignment, contingency planning).

2 Corporate Administration

• Coordinate recurring administrative requirements such as business license renewals and other time-sensitive documentation processes, working closely with internal stakeholders and external service providers as applicable.

• Support general compliance-related follow-ups, ensuring documents are properly approved, signed, submitted, and archived in line with internal policy and regulatory requirements

• Maintain meticulous records and filing systems for executive office documents, correspondence, and agreements

3 External Stakeholder Coordination

• Act as a primary point of coordination for communications with banks, legal counsel, etc. (scheduling, follow-ups, and email drafting).

• Serve as the administrative liaison for bank KYC requests, including collecting, validating, organising, and securely submitting required documentation in coordination with relevant internal and external stakeholders.

• Manage document submission workflows: track deadlines, ensure materials are prepared and routed correctly, and actively follow up with providers to ensure requirements and timelines are met.

• Support preparation and secure handling of sensitive materials (e.g., personal financial statements, passport information, credit card statements), ensuring strict need-to-know access and controlled distribution.

4 Internal Collaboration & Stakeholder Management

• Work closely and collaboratively with legal, finance, and compliance teams to ensure the CEO's office functions as a cohesive, well-coordinated unit.

• Build and maintain strong, trusted relationships with the CEO, COO, company executives and external partners.

• Ensure seamless information flow between the CEO's office and the wider organisation

5 Company Events

• Support planning and coordination of select company events (e.g., executive dinners, celebrations, internal gatherings), including logistics, invitations, vendors, and on-site coordination where needed.

6 Family & Personal Coordination

• Coordinate select scheduling and travel logistics involving family members when required, maintaining professionalism, discretion, and clear boundaries.

• Manage household-related logistics where these intersect with the CEO's professional life (scheduling, vendor coordination, and appointments).

• Provide support and coordination for immediate family members where required, handling all such matters with sensitivity, warmth, and strict confidentiality.

7 Confidentiality, Discretion & Judgment

• Handle all information — business, personal, financial, legal, and family-related — with the highest level of discretion and integrity.

• Demonstrate consistently sound judgment in prioritising the CEO's time, managing sensitive matters, and navigating complex or delicate situations.

• Apply secure document-handling practices and sound judgment in all communications and information sharing.