Overview of the role:

To manage the Reception and assist the Head Office Administration Team in creating and maintaining a sound office environment through high standard of general office administrative services.

What you will do:

• Provide full spectrum of clerical and administrative support for the company such as greeting guests, handling parcels, courier arrangement and maintain the tidiness and cleanliness of the reception and office area.
• Responsible for clerical duties, including data entry, answering phone calls, preparing documents and arranging mails in a prompt and diligent manner.
• Manage meeting room bookings and calendar including coordination of department meetings and/or external client events (both virtual and in-person).
• Support business travel bookings and coordinate related logistics arrangements.
• Monitor and order the inventory of office and pantry supplies as necessary and liaise with vendors and service providers such as stationery & pantry consumable ordering.
• Prepare reports that summarize data, reviews information to verify accuracy & completeness including process and scan invoices and statements.
• Provide administrative support in corporate events and activities.
• Back up pantry service when needed.
• Perform ad hoc assignments timely and independently when needed.