Objective / Purpose of the Job• To manage, control, and coordinate purchasing and general services activities in KSA, aiming to achieve cost efficiencies and add value through effective vendor management.• To deliver efficient service to internal customers regarding general services.• To work towards the implementation of best practices within the function by ensuring adherence to corporate governance, health and safety standards, and environmental commitments of client.People Management & DevelopmentTo ensure consistently high standards of performance, good results and continuous improvement through effective communication and team work.• To agree objectives with employees annually, including standards of performance.• Encourage direct reports to continuously review procedures and systems and make recommendations for continuous improvement.Cost ManagementTo manage and control the costs associated with properties, fleet, security, communications and purchasing, whilst maintaining the best levels of quality and service.• To ensure that suitable properties, together with building improvements, provide the best possible facilities for staff and the business to assist profitable growth.• To assist Country Operations Managers in ensuring that the fleet is sourced and maintained at cost against each category of vehicle within budgeted levels, whilst retaining a quality of service commensurate with company standards.• To ensure that the previously specified capital item is purchased within the agreed budgeted cost authorised at a corporate level through the capital expenditure requests' procedure as laid down by the company.• To ensure that a competitive price for the required range of print stationary and consumable is sourced and maintained in accordance with the needs and volumes of the business, in all branches of the country.Procurement & Vendor ManagementTo ensure that the most suitable goods and services are obtained to meet the company's requirements and to achieve the best possible balance between cost, quality, service and conditions of delivery. To continuously improve the level and quality of the provision of purchasing and general services in the country. To provide efficient vendor management, and implement best practices in partnership with key vendors.• To design, and maintain procedures to ensure all purchases take place with proper authorisation.• To work with the user to verify needs and identify potential solutions and subsequently to prepare specification/tender documentation.• To ensure that the suppliers' performance and costs for general stock items and regular service needs are reviewed against a regular competitive tender.• To survey the user to ensure the quality and suitability of services/ products provided.• To work with the suppliers to develop a relationship to assist in delivering the appropriate goods and services required.• To keep up to date with the latest technological developments of fleet, security, capital goods etc. and recommend their use.• To continuously upgrade the quality of our facilities to meet both legislative and employee expectations.• To be continuously aware of improved consumables available on the market and recommend their use.• To ensure that e-purchasing is developed within the country as e-back office is implemented.Effective Maintenance of Administration Performance• To work with individual branches, and make recommendations to ensure that appropriate administrative procedures exist and that facilities and goods continue to meet previously agreed standards,whilst remaining flexible to meet additional or changing requirements.• To ensure that there are agreed procedures and that records are kept in good order, regularly over-viewed and are available to assist in future planning and decision making.• To ensure stock is stored and maintained in order to meet the needs of the business, whilst ensuring economic turnover to avoid write-off due to obsolescence.• To utilize records kept ensuring timely service maintenance of capital equipment (i.e. vehicles, photocopiers, security systems, building etc), in order to meet the previously agreed standards.• To maintain and update the fixed asset registry and insurance of Vehicle and premises.• To ensure that buildings are maintained to a standard, which meet the changing Health & Safety regulations, in addition to needs identified by the management.Manage the office moves as required.• Identification of suitable premises for offices as required.• Selection of the shortlisted properties in consultation with the Country Manager.• Project Manager for the office move - co-ordination of all activities to ensure that the move is planned and executed without business interruption and at the minimum cost to the company.• Assist in the design and detailed specification of the proposed premisesManage all General Services related activities• To manage all activities related to General services and maintenance of premises, products and services. To ensure that all these are in line with client Standards procedures and policies• Liaison with telecommunication companies, Govt institutions for commercial related activities.• To ensure that the day-to-day operations run smoothly from the General Services perspectiveTravel Management• All travel bookings through selected travel authorized, Hotel bookings for domestic travelers in different cities• To review the current arrangements for airline travel, hotels and car hire and assist in issuing standard policy and procedures.• Identify preferred hotels in each location and negotiate corporate rates. Adverse Working Conditions (indicate if applicable)Essential Educational and / or Training Qualifications & Certificates• Relevant business qualifications• Saudi Arabia Driving licensePreferred experience• Significant experience in senior purchasing roles.• Management of time sensitive projectsPreferred knowledge• Understanding of all aspects of the business• Transport and Logistics industry knowledgeNecessary Technical / Functional Skills• Good negotiation skills.• Self-motivated and comfortable with a high level of autonomy.• Capable and comfortable dealing with staff at all organizational levels.• High level of analytical capability.• Language Skills: Mastery of the English language, both verbal and written, along with a good understanding of Arabic.• Ability to communicate with impact
