Administrative ManagementPlan, organize, and oversee all day-to-day administrative operations for the office and site to ensure smooth workflow and efficiencyMaintain and update employee records, contracts, and confidential company documents in both physical and digital formats, ensuring proper filing and easy retrievalManage all incoming and outgoing correspondence including emails, letters, and courier services, ensuring timely response and proper documentation controlMonitor and control office supplies, stationery, and consumables; raise purchase requests and coordinate with procurement for timely replenishmentEnsure proper maintenance of office premises, warehouse, and company facilities including cleanliness, repairs, and utilitiesCoordinate maintenance schedules for office equipment, machinery, and company vehicles; ensure timely servicing and documentationLiaise with vendors, service providers, and contractors for services such as cleaning, security, maintenance, and IT supportEnsure compliance with company policies, administrative procedures, and UAE regulatory requirementsSupervision & Team ManagementSupervise and manage daily activities of support staff including office assistants, drivers, helpers, and housekeeping personnelAllocate tasks and responsibilities based on workload and priority, ensuring efficient utilization of manpowerMonitor staff performance, productivity, and work quality; provide regular feedback and guidance for improvementEnsure staff attendance, punctuality, and discipline in line with company policies; maintain attendance records and report irregularitiesConduct on-the-job training and orientation for new employees to ensure smooth integration into the teamAddress day-to-day operational issues and resolve minor employee concerns or conflicts in a timely and professional mannerPromote a positive work environment and teamwork among staff
